Billing Specialist

SUMMARY: Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or

complexity. Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Uses and is familiar with Elite 3E accounting system, as well as eBillinghub software.

2. Acts as liaison between billing attorneys, legal administrative assistants (LAA), and accounting. Responsible for communicating and training attorneys and LAAs on billing procedures.

3. Originates computerized proformas on monthly basis for review by each billing timekeeper in the firm.

4. Makes necessary edits to proformas, generates final invoice copies, and mails, emails or prepares invoices for electronic submission to clients and/or third party vendors.

5. Works with eBilling team to Initiate all electronic billing set ups for clients assigned as necessary.

6. Works with eBilling team to troubleshoot all electronic billing submission rejections and errors in a timely manner.

7. Assists with more complex billing features including, but not limited to, volume discounts, rate exceptions, multi-payers, split billing, and insurance billing. In addition the volume of matters handled by a billing specialist is consistently significant.

8. Organizes and maintains up-to-date billing instructions for each billing attorney.

9. Maintains filing in accordance with department policy including invoices, proformas and correspondence.

10. Operates office equipment including computer, copiers and 10-key calculator.

11. Maintains telephone and personal contact with attorneys and LAAs on billing matters.

12. Assists attorneys and staff in analysis of time and fees invested in matters and run reports for that purpose, including analysis that may be more complex and time consuming.

13. Assists with other general accounting respon...