Executive Assistant, Disputes and Investigations

Gilbert + Tobin, a leading Australian law firm founded in 1988, is seeking an experienced Executive Assistant to join their Disputes and Investigations team in Melbourne. The firm is renowned for its expertise in handling complex litigation and regulatory matters, providing innovative legal solutions to major corporate and government clients across Australia and internationally.

In this full-time role, the Executive Assistant will provide high-level support to a Partner and several Senior Lawyers. Responsibilities include managing documents and files across multiple matters, preparing court documents in all jurisdictions, compiling and managing briefs to counsel, liaising with clients, counsel, and external parties, managing e-filing processes and court portals, overseeing diary and email management, assisting with monthly billing and account reconciliation, handling digital dictation, and coordinating travel arrangements.

The ideal candidate will have proven experience as an Executive Assistant or Personal Assistant, preferably in a litigation or professional services environment. Strong attention to detail, excellent organizational skills, effective communication and interpersonal skills, a proactive approach, and intermediate to advanced Microsoft Office skills are essential.

Gilbert + Tobin offers a friendly and professional working environment with benefits such as additional annual leave, exclusive discounts, and regular team gatherings, including monthly Friday night drinks, birthday celebrations, and dinners. Employees also have access to luxury end-of-trip facilities and a wellness space offering holistic health and fitness experiences.

The firm's culture is built on enduring values of excellence, trust, respect, integrity, and good corporate citizenship. With a focus on innovation and a merit-based environment, Gilbert + Tobin provides opportunities for professional growth and development, making it an attractive workplace for those seeking to advance their careers in the legal field.