Executive Assistant, Intellectual Property

Gilbert + Tobin, a leading Australian law firm, is seeking a highly organized and motivated Executive Assistant to join their Intellectual Property (IP) group in Sydney. This permanent, full-time role involves providing dedicated support to a partner and a team of lawyers specializing in IP Litigation within a collaborative and high-performing practice.

The Executive Assistant will be responsible for managing diaries and inboxes, coordinating monthly billing and financial reporting, assisting with court processes and filings, and handling document and file management across multiple matters. Additional duties include liaising with clients, government bodies, and external stakeholders, managing e-filing and other regulatory processes, coordinating travel arrangements, and providing general administrative and ad hoc support as required.

Ideal candidates will have at least two years of experience as a Legal Secretary or Executive Assistant, preferably within litigation and/or IP. Strong attention to detail, excellent organizational skills, and the ability to meet strict deadlines are essential. Proficiency in Microsoft Office and a proactive, energetic, and self-motivated approach are also required.

Gilbert + Tobin offers a friendly, flexible, and professional working environment, along with top-of-market remuneration. Benefits include up to 26 weeks of paid parental leave, additional annual leave, subsidized café and gym memberships, end-of-trip facilities, exclusive retail discounts, social events, and more. The Sydney office is located in sunlit open-plan spaces with panoramic city views and easy access to public transport, restaurants, cafes, and exercise facilities.

The firm is committed to providing and maintaining a diverse and inclusive environment where everyone feels valued and empowered to contribute.