Executive Assistant to Founders

At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else:

We’re an SF-based team of ~80 from Harvard, MIT, Google, Apple, etc. We recently raised a Series B from Benchmark, and we’re rapidly building the most intelligent search engine in history.

Now, we’re looking for an in-person Executive Assistant to help our C-suite and team run smoothly from our San Francisco office.

ABOUT THE ROLE

In the EA role at Exa, you’ll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office.

This role offers a rare, 30,000-foot view into the inner workings of a hyper growth startup—working directly alongside the CEO and executive team as they scale. You’ll be responsible for maximizing the founders' leverage across the entire organization—owning calendars, clearing bottlenecks, and making sure nothing falls through the cracks.

This is an ideal role for someone who thrives in ambiguity, operates with high agency, and wants a front-row seat to building an iconic company.

WHAT YOU'LL DO

- Own scheduling and calendar management for our founders — anticipate conflicts, protect focus time, and keep the day running smoothly

- Triage and manage executive communications — know what's urgent, what can wait, and what you can handle directly

- Coordinate meetings end to end — scheduling, agendas, follow-ups, and making sure the right people are in the right room at the right time

- Support senior recruiting — coordinate interview scheduling and onsite logistics for leadership and executive-level candidates, ensuring a world-class candidate experience

- Help plan team events, offsites, and culture moments — from weekly team traditions to c...