Executive Assistant
As a Personal Assistant to the Executive Committee at WPP Media, you will serve as a strategic partner to senior leadership within the Benelux organization. Your role is pivotal in ensuring seamless executive operations, structured prioritization, and optimal time management, enabling ExCo members to concentrate fully on strategic business objectives.
Your primary responsibilities include managing complex and dynamic calendars for Belgian and Dutch ExCo members, proactively anticipating scheduling conflicts, and aligning cross-border priorities to ensure efficient time allocation. You will act as a gatekeeper, maintaining diplomatic stakeholder management, and organizing both internal and external executive meetings. This involves preparing documentation, presentations, and supporting materials, attending meetings when required, and ensuring accurate follow-up by tracking action points and deadlines meticulously.
The role also encompasses organizing domestic and international business travel, managing flights, accommodations, and transportation end-to-end, while anticipating logistical needs to ensure seamless execution. High-level communication tasks include drafting, reviewing, and managing correspondence in Dutch, French, and English, acting as a communication filter and trusted liaison, and handling highly confidential information with absolute integrity. Additionally, you will collaborate closely with Dutch PA counterparts to ensure synchronized calendars and joint ExCo coordination, supporting efficient operations within the Benelux structure. Proactive administrative and project support responsibilities involve managing a variety of administrative tasks, supporting executive projects and ad-hoc assignments, and continuously optimizing support processes and workflows.
The ideal candidate will possess perfect written and spoken proficiency in Dutch, French, and English, proven experience supporting C-level or senior executives, exceptional organizational and prioritization skills, a high level of discretion and confidentiality, strong proficiency in MS Office and digital collaboration tools, and the ability to perform under pressure in a dynamic environment. Desired skills include a natural drive and proactive “can-do” mentality, an anticipatory mindset with a structured approach, emotional intelligence and diplomatic communication style, a mature, confident, and professional presence, and calm and solution-oriented thinking.
This role is exclusively focused on executive-level support within the ExCo structure and requires reliability, ownership, and a strong sense of responsibility. It is a critical, high-trust position within our leadership team.