Legal Operations Specialist
The Legal Operations Specialist at Public Storage plays a pivotal role in enhancing the efficiency of the Legal Department. Reporting directly to the Legal Operations Manager, this position is integral to managing legal vendor onboarding, e-billing processes, accruals, matter management, payment processing, and operational reporting. Public Storage, established in 1972, is the largest owner and operator of self-storage facilities globally, with thousands of locations across the U.S. and Europe. The company has been recognized as a Great Place to Work, reflecting its commitment to fostering a positive work environment.
In this role, the Legal Operations Specialist is responsible for overseeing the complete onboarding process of outside counsel and legal vendors, collaborating with the SAP Finance team to ensure all necessary setups and documentation are accurately completed. They serve as the primary operational liaison between outside counsel, legal vendors, and internal stakeholders, addressing inquiries related to invoicing, accruals, billing procedures, and vendor payments. A key aspect of the position involves reviewing legal invoices to ensure compliance with established billing guidelines, addressing discrepancies, and working with external parties to resolve issues. Additionally, the specialist manages the monthly legal accruals process, administers legal matters in systems like SimpleLegal and CounselLink, and processes approved legal invoices and payments through SAP and Trimble (eBuilder).
Candidates for this position should possess a Bachelor’s degree or an equivalent combination of education and relevant professional experience. A minimum of three years in legal operations, legal e-billing, matter management, legal finance, or a related corporate legal support function is required. Experience within a corporate legal department or law firm is essential, along with hands-on experience in legal e-billing, including invoice review and billing-guideline compliance. Proficiency in legal matter management systems such as SimpleLegal, Unity ELM, or CounselLink is also necessary.
While specific compensation details are not provided, Public Storage offers a comprehensive benefits package that includes medical, dental, and vision insurance, 401(k) with company match, paid time off, sick leave, and flexible spending accounts. Additional benefits encompass company-paid life insurance, accidental death insurance, and employee discounts.
Public Storage is committed to creating a diverse and inclusive environment where all employees feel valued and excited to be part of a best-in-class team. With over 5,000 team members from various backgrounds, the company celebrates inclusion and values the diversity each person brings. Employees have recognized Public Storage for its positive work culture, with ratings in the top 5% for work culture and the top 10% for diversity and inclusion.