Legal Records Associate (Law firm)
SPS North America is seeking a detail-oriented Legal Records Associate to join their team in New York City. This role involves organizing, maintaining, and retrieving legal files and documents to support attorneys and staff, ensuring records are accurate, secure, and easily accessible. The position operates Monday through Friday, from 8:00 AM to 5:00 PM, and reports to the Client Services Supervisor or Manager.
Key responsibilities include opening, indexing, organizing, scanning, and maintaining legal case files and records. The associate will upload documents to electronic records systems, ensure accurate filing, and maintain secure and organized file rooms and storage areas. Additionally, the role involves locating and retrieving records for attorneys and staff, preparing files for closing, off-site storage, and secure disposal, and assisting with trial binders, exhibits, and external records requests. Handling confidential and sensitive documents with discretion, supporting scanning, filing, and document-related projects, and providing mailroom or other office services support as needed are also part of the daily tasks.
Candidates should possess a high school diploma or equivalent, with a college degree preferred. Previous experience in legal records, law firms, records management, or document services is advantageous. Strong organizational skills, attention to detail, experience with scanning, electronic databases, and data entry are essential. Effective communication and customer service skills, along with the ability to multitask, prioritize, and work independently, are also required.
The compensation for this role ranges from $21 to $22 per hour. SPS North America offers a comprehensive benefits package, including medical, dental, and vision insurance, flexible spending accounts, health savings accounts, commuter transit and parking pre-tax plans, supplemental life insurance, accident insurance, critical illness coverage, hospital indemnity, legal program, identity theft protection, pet discounts, pet insurance, group home and auto insurance, employee assistance programs, short-term disability, life insurance, education discounts, and a 401(k) plan with matching contributions.
SPS North America is a global workplace solutions and business transformation company operating in more than 20 countries. The company serves clients across various sectors, including banking, insurance, legal, higher education, and professional services, many of which are Fortune 500 companies. SPS is committed to fostering a culture of learning, offering career growth opportunities, and recognizing talent through various programs. The organization promotes a work culture of learning and development, encouraging employees to build new skills and advance their careers while making a meaningful impact.