Office Assistant

Gilbert + Tobin, a leading Australian law firm with over 500 lawyers, is seeking a full-time Office Assistant to join their Melbourne Services team. The firm is renowned for its commitment to excellence, trust, respect, integrity, and good corporate citizenship. This role offers an opportunity to contribute to a dynamic and professional environment, ensuring the smooth operation of the Melbourne office.

As an Office Assistant, you will be responsible for a variety of tasks, including preparing and setting up meeting rooms, maintaining the cleanliness and organization of kitchens and shared spaces, managing office supplies, and providing front-of-house support by welcoming clients and visitors. Additionally, you will assist with coordinating internal meetings, firm functions, and client events, as well as supporting mailroom and facilities operations. The role also involves general administrative duties and occasional coverage for Executive Assistants, such as diary management.

The ideal candidate will have previous experience in office support, reception, hospitality, customer service, or a similar hands-on role. A proactive and practical approach, strong organizational skills, excellent communication and interpersonal abilities, and attention to detail are essential. Proficiency in Microsoft Office and a willingness to learn new systems are also important. Experience in a corporate or professional services environment is highly regarded but not mandatory.

Gilbert + Tobin offers a friendly and professional working environment, with benefits such as up to 26 weeks' paid parental leave, additional annual leave, complimentary lunches on Tuesdays and Thursdays, end-of-trip facilities, exclusive retail discounts, social events, and more. The Melbourne office is located in a sunlit open-plan space with panoramic city views and easy access to public transport, restaurants, cafes, and exercise facilities.

Joining Gilbert + Tobin means becoming part of a firm that values its people and fosters a collaborative and inclusive culture. The Office Assistant role provides an excellent opportunity to develop a broad range of skills in a supportive environment, contributing to the firm's continued success and growth.