Onboarding Coordinator - EMEA

ABOUT THE TEAM

The People Programs team at OpenAI plays a pivotal role in creating an environment where every employee can thrive, grow, and contribute to our mission of ensuring that AGI benefits all of humanity. This expanding team develops and executes human-first strategies and programs that support our rapid growth, unique culture, and innovative spirit.

Our Coaching, Learning & Development team manages programs ranging from new employee onboarding to manager development and company-wide learning systems used across OpenAI.

ABOUT THE ROLE

We’re looking for an Onboarding Coordinator to support our EMEA onboarding program, seated in Dublin, on a 6-month contract with the option to extend based on business need. This role will manage the end-to-end operational execution of onboarding activities across EMEA, ensuring a smooth, welcoming, and well-coordinated experience for new hires and their managers.

You will own day-to-day onboarding operations including calendar invites, pre-onboarding communications, Day 1 preparation, facilitator support, and in-person logistics for onboarding in Dublin and London, as well as occasional remote onboarding across the EMEA region. You’ll also partner closely with IT and Workplace teams to support device readiness, distribution, and Day 1 integration.

This role is ideal for someone who thrives on operational excellence, enjoys supporting others through key moments of transition, and is energized by cross-functional collaboration in a fast-paced, global environment.

This role is based on a 40-hour/week schedule and may require travel.

YOUR RESPONSIBILITIES

- Own day-to-day coordination of EMEA new hire onboarding, including logistics, communications, scheduling, and stakeholder coordination.

- Draft and send templated communications to new hires and managers, including pre-onboarding emails, Day 1 notes, reminders, and follow-ups.

- Manage calendar invites for onboarding sessions, tech setup, security briefings,...