Operations Associate

A WORLD-CHANGING COMPANY

At Ethyca, we're engineering trust for humanity. We believe that by building Fides, the operating system for Data Privacy & AI Governance we can solve the world's most critical and challenging problems of trust and safety in data and AI driven enterprise on behalf of every person. We partner with the most important institutions in the world to transform the safety, trust and integrity of their data and technology systems.

Our software has been used to power the safety and privacy of millions of users globally.

THE ROLE

This role exists to directly increase the output and effectiveness of the Operations function. You will work closely with the Operations Manager to take ownership of execution-heavy, time-consuming work, allowing them to focus on high-leverage priorities.

This is not a passive support role, you will be expected to hands-on, and take ownership of tasks end-to-end and proactively identify ways to remove bottlenecks across the business.

RESPONSIBILITIES

Office Management & Operations

- Own the day-to-day running of the office (supplies, vendors, maintenance, layout, general upkeep)

- Coordinate with landlords, building management, and service providers

- Ensure the office is consistently organized, functional, and client-ready

Administrative & Execution Support

- Own and execute administrative and operational tasks end-to-end, ensuring nothing is dropped or delayed

- Manage expenses, invoices, and operational tracking with high accuracy

- Take ownership of recurring workflows and improve them over time

Internal Coordination

- Ensure internal coordination runs smoothly by tracking actions, following up proactively, and closing loops across teams

- Support onboarding logistics for new hires (equipment, access, setup)

- Ensure follow-ups and actions from key meetings are tracked and completed

Event & Client Support

- Assist with planning and execution of events and client meetings

- Manage logist...