Operations Coordinator

The Operations Coordinator at Milbank provides high-level administrative support to the Operations Department, ensuring the smooth functioning of office operations. This role involves close collaboration with the Associate Director of Operations and the facilities department to maintain efficient office procedures and communication channels.

Key responsibilities include maintaining and updating building and vendor contact lists, scheduling department and vendor meetings, processing monthly invoices, and assisting with communications between Milbank and building management. The coordinator also manages various systems such as SV3 for Certificates of Insurance, BMS for building temperature controls, and Yardi for engineering requests. Additionally, the role involves ordering and tracking supplies, including work-from-home equipment, and ensuring timely delivery of orders.

The ideal candidate holds a bachelor's degree and has at least two years of experience in a law firm, particularly in customer service, facilities, or general contracting. Proficiency in Microsoft Word, Outlook (Calendar Management), and Excel is required, along with knowledge of EMS, various facilities software packages, and financial systems like Emburse Enterprise. Strong oral and written communication skills, the ability to work under pressure, prioritize tasks, and a strong customer service focus are essential.

Milbank offers a competitive salary range of $60,000 to $75,000 for this position. The firm provides a comprehensive benefits package, including health insurance, retirement plans, and opportunities for professional development. Employees can also benefit from flexible work options and a supportive work environment.

Joining Milbank means becoming part of a prestigious international law firm known for handling complex cases and business transactions. The firm fosters a collaborative culture, offering growth opportunities and the chance to work alongside experienced professionals in a dynamic setting.