Services Assistant
The Services Assistant at Gilbert + Tobin is a full-time position based in Melbourne, Australia, within the firm's Services team. This role combines front-of-house responsibilities with administrative support, contributing to the efficient operation of the office and ensuring a professional and welcoming environment for clients and staff.
Key responsibilities include providing administrative and coordination support to the Services team, acting as a relief Executive Assistant across various practice groups, managing diaries, correspondence, and documentation for assigned partners or teams, assisting with daily office operations such as mailroom and facilities functions, coordinating meeting room bookings and setups, and supporting the organization of firm and client events. Additionally, the role involves maintaining the cleanliness and presentation of client-facing areas, kitchens, and shared office spaces, supporting workplace health and safety initiatives, and contributing to process improvements and team projects.
Candidates should have previous experience in a corporate environment as an assistant or in a similar administrative support role, with excellent organizational and time management skills. A proactive, hands-on attitude and willingness to assist wherever needed are essential, along with strong written and verbal communication skills and proficiency in Microsoft Office. Attention to detail and a commitment to maintaining a polished environment are also important.
Gilbert + Tobin offers a friendly, flexible, and professional working environment with benefits such as additional annual leave, subsidized gym membership, exclusive discounts, and regular team gatherings. The Melbourne office is located at 101 Collins Street, featuring luxury end-of-trip facilities and an exclusive wellness space, RISE, which offers holistic health and fitness experiences.
The firm's open, merit-based culture attracts and inspires top legal talent. Founded in 1988, Gilbert + Tobin has grown to become a leading firm with over 500 lawyers, trusted by clients to navigate complex legal matters. The Services team plays a crucial role in supporting the firm's operations and enhancing the client experience.