Accounting Assistant - AP/GL

Summary: Performs a variety of accounting duties according to established policies and procedures which may include expense report review, domestic accounts payable, entry of foreign vendor invoices or review of foreign invoices submitted by attorneys and staff, processing the quick checks, and posting cost entry for the Firm and processing trust receipts and disbursements. Maintains contact with attorneys and staff and observes confidentiality of client and firm matters.

Key Responsibilities:

- Utilizes computerized accounting, payables and general ledger software programs.

- Reviews expense reports submitted by attorneys and staff.

- Processes a portion of the Firm’s domestic accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.

- Reviews vendor statement of accounts.

- Vendor set-ups and 1099 process.

- Requests and reviews form W-9 from domestic vendors.

- Processes weekly accounts payable check run.

- Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx, etc.

- Makes necessary corrections to charges posted to clients as directed by attorneys.

- Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.

- Requests and reviews form W-8 from foreign vendors.

- Prepares quick checks for charges posted to client and firm accounts on a daily basis.

- Monitors entries made to the unapplied cost account and makes certain the transactions are transferred to valid matters in a timely manner.

- Processing the trust account receipts and disbursements.

- Develops spreadsheets utilizing Excel.

- Operates office equipment including personal computer, copiers, and 10-key calculator.

- Maintains telephone and personal contact with clients, attorneys and staff on charges posted to matters.

- Other...