Legal Administrative Assistant

Summary:

The Legal Support Team is a dedicated and centralized group of LAAs who will be supporting attorneys using a workflow management software to delegate tasks.

Key Responsibilities:

- Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, ChromeRiver, and other firm software as required.

- Prepares and uploads IP documents for filing with the USPTO.

- Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.

- Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.

- Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.

- Reviews and prioritizes incoming IP correspondence to determine action needed.

- Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions.

- Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events.

- Scheduling meetings and travel itineraries based on attorney calendar availability.

- Processes bills; proofs billing sheets; reviews and edits bills.

- Submits attorney expense reports and invoices via accounting system.

- Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.

- Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work.

- Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines.

- Collaborates with administrative support staff (office...