Administrative Office Specialist
The Administrative Office Specialist at One Legal, a division of InfoTrack, plays a pivotal role in ensuring the seamless operation of the Fulfillment team. This position is integral to the company's mission of providing innovative legal technology solutions to professionals across California. The role is based on-site in Petaluma, California, requiring a commitment of five days per week.
Key responsibilities include printing, collating, and preparing legal documents for mailing, processing outgoing and incoming mail, and maintaining inventory of printing and mailing supplies. The specialist will also prepare checks for disbursements, monitor and restock printers, and ensure compliance with document disposal procedures. Additionally, the role involves using internal software to manage and track job progress, transporting mail and company materials, and coordinating with the Fulfillment and Support teams to ensure timely and accurate document handling.
Candidates should possess at least one year of relevant experience, with legal or litigation support experience being advantageous but not mandatory. A valid U.S. driver's license with a clean driving record is required, along with proof of valid auto insurance. Strong customer focus, solid computer skills—including proficiency in Outlook, Microsoft Office, and Adobe Acrobat—and a typing speed of at least 40 words per minute are essential. Excellent verbal and written communication skills, a positive attitude, and strong attention to detail are also important.
The anticipated pay range for this role is $19.77 to $24.71 per hour. The comprehensive benefits package includes a 401(k) match, medical, dental, and vision insurance with significant employer contributions, employer-funded short and long-term disability insurance, life insurance, 20 days of paid time off, 11 paid holidays, and additional perks such as "Be Me Time" for mental health and volunteering, a matching gift program, and a monthly internet stipend for remote employees.
One Legal fosters a high-performance culture built on professional development, open communication, and transparent leadership. The company values diversity and inclusivity, welcoming unique contributions from employees' diverse backgrounds and experiences. Joining One Legal offers the opportunity to be part of a team dedicated to making a difference in the lives of clients through innovative legal technology solutions.