Contractor, Administrative Coordinator
Lila Sciences is seeking a highly organized and proactive Administrative Coordinator to support our Government Affairs team in Washington, D.C. This role serves as the operational backbone of the team, ensuring seamless administrative functions that allow the team to focus on their core efforts. The ideal candidate is a self-starter who thrives in a fast-paced, politically dynamic environment and exercises sound judgment and discretion at all times. This position requires in-office presence five days a week in Washington, D.C.
Key responsibilities include managing scheduling for the government affairs team, coordinating meetings with Members of Congress, agency officials, and coalition partners. The role also involves coordinating domestic and international travel logistics, preparing and processing expense reports, drafting and editing correspondence, and anticipating executive needs to handle administrative matters proactively. Additionally, the coordinator will oversee day-to-day office operations, manage office supplies and equipment maintenance, onboard new team members, maintain organized filing systems for legislative documents, and coordinate with IT support to troubleshoot technology issues.
The ideal candidate will have 3–5 years of experience in an executive assistant, office manager, or administrative role, preferably in public service, government affairs, lobbying, law, or public policy environments. Strong familiarity with the Washington, D.C. political landscape, including the operations of Congress and federal agencies, is essential. Exceptional organizational skills, outstanding written and verbal communication abilities, and a high degree of professionalism and discretion are required. Proficiency in Microsoft Office Suite and collaboration tools is also necessary. The role may require up to 10% travel, including international trips.
Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai.