Executive Assistant & Office Lead
Harbor is a private equity-backed global professional services firm comprising approximately 1,000 strategists, technologists, and operational specialists. We collaborate with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to expand globally, we are seeking a highly capable, proactive, and commercially minded professional to serve in a dual-capacity role: Executive Assistant and Office Lead for our Moncton office.
In this role, you will oversee day-to-day office operations to ensure a smooth, high-functioning workspace. Responsibilities include acting as the primary liaison with building management and service providers, managing office vendors and facilities matters, ensuring compliance with workplace standards and health and safety requirements, and maintaining oversight of supplies and equipment. Additionally, you will act as the first point of contact for guests and clients, coordinate in-office events and meetings, and support planning and execution of employee engagement activities.
As an Executive Assistant, you will provide high-level support to selected senior executives, combining operational execution with proactive, strategic partnership. Key duties involve complex calendar management across multiple time zones, coordinating domestic and international travel, preparing meeting materials and presentations, managing expense reporting, drafting correspondence, and supporting planning and tracking of key initiatives and business objectives. You will also serve as a discreet and highly confidential gatekeeper, maintaining visibility into strategic priorities and ensuring follow-through on action items.
The ideal candidate will have experience in a professional services, corporate, or high-growth environment, with prior experience in an office leadership, facilities, executive assistant, or hybrid operations role. Demonstrated ability to support senior-level executives, strong judgment and discretion handling confidential information, exceptional organizational skills, proactive self-starter attitude, strategic thinking with strong execution capability, excellent written and verbal communication skills, and strong interpersonal skills are essential. Experience in a private equity-backed or scaling organization, knowledge of Canada Health & Safety requirements, and experience supporting board-level or C-suite executives are desirable.
This position offers a competitive salary and benefits package, including health insurance, retirement plans, and paid time off. Harbor fosters a collaborative and dynamic work environment, providing opportunities for professional growth and development. Joining our team means contributing to impactful projects and being part of a forward-thinking organization committed to excellence.