Executive Assistant & Office Manager

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

As the Executive Assistant & Office Manager, you will provide administrative support to the executive leadership team while ensuring smooth day-to-day operations in the Toronto office. You will play a key role in enabling the executives to focus on driving company growth and strategy, and you will be the go-to person for ensuring the Toronto office runs like clockwork.

RESPONSIBILITIES

Executive Assistant Support

- Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required.

- Support executives with scheduling, calendar coordination, travel arrangements, and general operational support.

- Coordinate domestic and international travel, including flights, accommodations, and itineraries for the team.

- Coordinate across teams to support executive initiatives, deadlines, and information flow.

- Assist with planning, coordination, and execution of meetings and events.

- Track, prepare, and submit expense reports to ensure timely reimbursement.

- Prepare reports, documents, and presentations as requested.

- Handle confidential and sensitive information with discretion and sound judgment.

- Provide...