Office Manager & Personal Assistant to CEO

InfoTrack US is seeking an Office Manager and Personal Assistant to the CEO to ensure the efficient daily operation of the office and provide high-level executive support. This hybrid role, based in New York City, requires a minimum of three days per week in the office. The successful candidate will manage office operations, executive scheduling, travel arrangements, communications, meetings, vendor relationships, and special projects, serving as a trusted partner in a dynamic technology environment.

Key responsibilities include overseeing daily office functions, managing vendor relationships, coordinating office supplies, facilities, security, and maintenance, and enhancing the overall workplace experience. The role also involves coordinating onboarding logistics, office events, and managing the CEO's complex calendar and meeting schedule. Additional duties encompass arranging domestic and international travel, screening correspondence, preparing agendas and meeting materials, taking meeting minutes, processing expenses and invoices, supporting Board of Directors and executive leadership meetings, handling confidential information, and collaborating across departments on strategic initiatives and special projects.

Candidates should possess a bachelor's degree or an equivalent combination of education and experience, with at least three years of experience supporting C-suite executives. Previous experience as an Office Manager, Executive Assistant, or Personal Assistant is required, and experience in a high-growth technology company is preferred. The anticipated annual base salary for this position ranges from $85,000 to $115,000, commensurate with skills, education, and experience.

InfoTrack offers a comprehensive benefits package, including a 401(k) match, medical, dental, and vision insurance, employer-funded short/long-term disability, life, and accidental death & dismemberment insurance, 20 days of paid time off (PTO), 11 paid holidays, "Be Me Time" off for mental health, recharging, and volunteering, and a matching gift program.

The company fosters a high-performance culture built on professional development, open communication, and transparent leadership. InfoTrack is committed to creating a workplace where everyone feels comfortable doing their best work and having fun, supporting a work/life balance that fulfills employees both during and outside of work hours.