Administrative Assistant
May Mobility is seeking an Administrative Assistant to support its operations in Tokyo, Japan. As the first dedicated administrative hire in Japan, this role is pivotal in ensuring smooth day-to-day operations and effective coordination between the Japan and U.S. teams. May Mobility is a leader in autonomous vehicle technology, committed to transforming urban mobility through innovative solutions.
The Administrative Assistant will manage daily office operations, including handling correspondence, coordinating with vendors, and processing purchase orders and shipments between Japan and the U.S. Responsibilities also encompass assisting HR with onboarding new hires, maintaining a welcoming office environment, supporting legal teams with administrative filings and contracts in both Japanese and English, organizing team events and visitor logistics, and providing ad hoc support to program management teams as operations expand.
Candidates should possess excellent fluency in both Japanese and English, with at least two years of experience in an administrative, operations, or executive support role within Japan. The role requires a highly organized and proactive individual comfortable working across cultures and time zones in a startup environment. Proficiency with Google Workspace and collaboration tools like Slack is essential. A passion for self-driving technology or the automotive industry is a plus, though curiosity and adaptability are highly valued.
The position offers a competitive salary based on experience, with overtime pay. Benefits include enrollment in the Social Insurance Program covering health, pension, employment, and accident compensation. The role features flexible working hours with a hybrid work model, standard working hours from 9:00 to 18:00 with a one-hour lunch break, and days off on Saturdays, Sundays, Japanese holidays, and other designated holidays. Employees receive 12 annual paid leave days, increasing up to 20 days with tenure, and 5 special annual paid leave days for summer or winter holidays.
Joining May Mobility offers the opportunity to be part of a pioneering team at the forefront of autonomous mobility. The company fosters a dynamic and inclusive culture, providing growth opportunities and the chance to contribute to technology that is reshaping urban transportation.