Executive Assistant
The Executive Assistant at Banyan Software plays a pivotal role in supporting the Chief Operating Officer (COO) by managing daily operations and facilitating cross-functional coordination. Banyan Software, established in 2016, is a global leader in acquiring and nurturing software businesses across various specialized industries. With a portfolio exceeding 120 companies worldwide, Banyan emphasizes a buy-grow-and-hold-for-life strategy, ensuring long-term growth and stability for its acquisitions.
In this hybrid role based in Toronto, the Executive Assistant will work closely with the COO, whose responsibilities encompass People, Legal, Corporate IT, Communications, Technology, Business Operations Centers of Excellence, and the Banyan Software Foundation. The position requires a blend of traditional executive support and chief of staff functions, including calendar and travel management, meeting coordination, and proactive support to advance the COO's priorities. The role also involves developing a comprehensive understanding of the COO's objectives and the objectives and key results (OKRs) of her leadership team to effectively prioritize tasks and initiatives.
Key responsibilities include maintaining a current view of progress against OKRs, coordinating logistics for key meetings such as Board of Directors meetings and quarterly business reviews, and managing the corporate operating calendar. The Executive Assistant will also be responsible for tracking action items, ensuring accountability across cross-functional workstreams, and anticipating critical deadlines and business milestones. Additionally, the role involves drafting, editing, and managing communications on the COO's behalf, including confidential materials, and applying AI tools to enhance efficiency in recurring tasks.
Candidates should possess strong organizational and communication skills, with the ability to manage multiple priorities in a fast-paced environment. Experience in executive support, project management, or a related field is preferred. Proficiency in modern productivity tools, including AI applications, is advantageous. The role requires a proactive and adaptable individual who can work independently and collaboratively to support the COO and the broader leadership team.
Banyan Software offers a dynamic and inclusive work environment, fostering professional growth and development. Employees are encouraged to take ownership of their roles and contribute to the company's mission of building a greener and more equitable world through technology. The company provides competitive compensation and benefits packages, along with opportunities for career advancement within its expanding portfolio of companies.