Executive Assistant

The Executive Assistant (EA) provides high-level, trusted support to two Senior Partners who hold significant client-facing and firm-wide management responsibilities. The role requires exceptional day-to-day organization alongside strong judgment, discretion, and forward planning to support senior leaders operating at pace. Operating across multiple priorities and often within tight timeframes, the EA will be central to enabling the Senior Partners to focus on strategic leadership, client relationships, and business delivery. The role demands flexibility, resilience, and a proactive mindset, including availability to provide out-of-hours support when required to manage urgent matters, travel disruptions, or time-critical communications. The EA will handle highly sensitive and confidential information relating to clients, partner matters, financial performance, people issues, and firm strategy. Absolute discretion, sound judgment, and professionalism are essential. All work must be carried out in line with firm policies, regulatory obligations, and the highest ethical standards. The EA will work closely with the two Senior Partners, other Partners and Senior Business Professionals, fellow Executive Assistants, Personal Assistants and Team Assistants, Client and Market Development teams, Finance, IT, HR, Global Business Services, and other support functions, as well as internal and external clients and stakeholders. Strong, collaborative relationships will be critical to ensuring seamless support and effective information flow. Key responsibilities include providing end-to-end executive and personal support to two Senior Partners, acting as a trusted gatekeeper and first point of contact; proactively managing complex and frequently changing diaries, scheduling internal and external meetings across multiple time zones, and resolving conflicts by business priority; full inbox and communication management, including triaging, drafting responses, issuing holding messages, monitoring urgent requests, and ensuring timely follow-through; providing out-of-hours support when required, including monitoring emails, calls, and messaging platforms and responding to urgent or time-critical matters; and preparing Partners for meetings through briefings, agendas, meeting packs, and forward planning. Additional responsibilities encompass arranging and managing all aspects of domestic and international travel, including flights, accommodation, visas, itineraries, transport, expenses, and invoices; providing proactive support for travel disruptions, rerouting, and last-minute changes as needed; organizing internal and external events, client meetings, team offsites, retreats, and hospitality, including venue research, invitations, RSVPs, logistics, and on-site coordination; acting as a key point of contact for clients and internal stakeholders, ensuring a consistently high standard of client service; supporting client relationship and business development activity, including organizing meetings, assisting with pitches, presentations, and client research; and maintaining accurate client and matter information.