Intern - Accounts Payable

The Accounts Payable Intern will support our finance team by processing high volumes of invoices with accuracy, managing a busy shared mailbox, and ensuring payments are timely and correctly coded. This role is ideal for a current student or recent graduate in Accounting, Finance, Business (or similar) who has a basic understanding of debits/credits and the Accounts Payable cycle, strong attention to detail, and confidence working in Excel (filters, basic formulas, lookups). You'll be part of a fast-paced environment where organisation, reliability, and the ability to juggle multiple follow-ups and deadlines are essential.

This is also a great opportunity to build a career in Accounts Payable while being at the forefront of how we use AI to streamline AP processes. You'll learn to work with modern finance systems and Accounts Payable tools (such as Coupa, NetSuite, SAP, or Oracle), contribute to improving controls and compliance, and help identify ways automation can reduce manual work and errors. We're looking for a clear communicator and proactive team player who is comfortable writing professional emails to vendors and internal stakeholders, asking the right questions to resolve issues, and taking ownership of tasks while remaining open to feedback and continuous learning.

Key Responsibilities:

- Invoice Processing: Accurately process and code vendor invoices using Coupa and NetSuite, ensuring all required documentation and approvals are in place. Match invoices to purchase orders and resolve discrepancies by collaborating with internal stakeholders and vendors. Support the month-end close process by ensuring all invoices are processed in a timely manner.

- Vendor Management: Assist with new vendor set-ups, including collecting and validating required documentation. Update vendor details (e.g., name, address, banking) in the system as needed.

- Mailbox & Query Management: Monitor and clear the AP team mailbox, responding to vendor and internal queries promptly and professionally. Escalate complex queries to the appropriate team member or department.

- Collaboration: Work closely with colleagues in AP, Procurement, and other departments to resolve issues and ensure smooth operations. Participate in team meetings and contribute to process improvement initiatives.

- Compliance & Controls: Adhere to company policies, internal controls, and regulatory requirements in all AP activities. Maintain organized and accurate records to support audits and reporting.

Required Experience/Skills:

- Current student or recent graduate in Accounting, Finance, Business (or similar) with a basic understanding of debits/credits and the Accounts Payable cycle.

- Detail-oriented and organised, able to handle large volumes of invoices/data, manage a busy shared mailbox, track follow-ups, and meet deadlines in a fast-paced environment.

- Confident with Excel (filters, basic formulas, lookups) and quick to learn new systems; experience with ERP/Accounts Payable tools (Coupa, NetSuite, SAP, Oracle, etc.) is a plus.

- Clear communicator who can write professional emails to vendors and stakeholders, ask the right questions, and work as a team player with a positive, proactive attitude.

- Motivated to build a career in accounting/Accounts Payable, open to feedback, and eager to learn best practices in controls, compliance, and process improvement.