Legal Team Assistant & Team Coordinator
The Legal Team Assistant & Team Coordinator at Milbank LLP provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.
Key responsibilities include providing proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion. The role also involves preparing, revising, proofreading, and formatting legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinating complex document production and notarization as needed. Additionally, the position requires conducting research using internal and external tools; retrieving legal documents, filings, and related information; and providing database support, data entry, and updates to firm systems.
Required qualifications include a high school diploma (a college degree is preferred), 2-5+ years of administrative/clerical support experience in a professional services environment, strong client service orientation, effective and proactive team player with strong interpersonal skills, strong written and oral communication skills, strong grammatical and proofreading skills, strong attention to detail, strong organizational skills and ability to prioritize, ability to meet deadlines and work well under pressure, ability to think critically and analytically; exhibit sound judgment, ability to handle privileged, confidential and sensitive information in an appropriate, professional manner, strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat, strong internet research skills, and the ability and willingness to learn new technology and software platforms. Flexibility and availability to work overtime as needed (including evenings and weekends) are also required.
The anticipated base salary range offered for this role is between $60,000 to $75,000, representing the firm’s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm. Milbank LLP offers a comprehensive array of benefits including health and welfare, life insurance, short and long-term disability coverage, health and dependent care reimbursement accounts, retirement plans, pre-tax transit and parking programs, and generous paid time off.
Milbank LLP is a leading international law firm with a strong global presence, operating through 12 offices worldwide. The firm specializes in handling complex legal cases and business transactions, including major corporate and finance transactions such as mergers and acquisitions, structured finance, and capital markets, as well as litigation in areas like commercial disputes, intellectual property, and securities. Milbank is recognized for its commitment to professional standards, business ethics, and the quality of service provided to clients. The firm fosters a dynamic culture of collaboration and support, offering ample opportunities for growth and success, and values integrity, quality, and professionalism.