Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join their National Civil Litigation Team in the Nashville office. This role offers the opportunity to work collaboratively within a dynamic team, providing comprehensive administrative and clerical support to a fast-paced litigation practice. The ideal candidate is highly organized, detail-oriented, professional, and committed to delivering excellent service to clients.

Key responsibilities include maintaining electronic and paper files using NetDocuments, drafting, formatting, and proofreading legal documents, and managing electronic filings in state and federal courts. The assistant will handle discovery materials, process incoming mail, and support document production. Additional duties involve processing docketing requests using Milana, scheduling meetings and depositions, assisting with trial preparation, supporting billing and time entry, maintaining calendars, processing expenses, performing conflict checks, and opening and closing client matters.

The ideal candidate will have a minimum of three years of experience supporting civil litigation matters in both federal and state courts. Strong organizational, analytical, and multitasking skills are essential, along with the ability to manage competing priorities under time-sensitive deadlines. Excellent written and verbal communication skills are required, as well as proficiency in Microsoft Word, Excel, and PowerPoint. Familiarity with legal billing guidelines and client invoicing processes is also important.

Nelson Mullins offers a competitive compensation package, including merit-based raises and benefits such as healthcare, retirement plans, and paid time off. The firm is dedicated to transparent and fair compensation practices, with pay determined by factors such as experience, skills, and location.

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across multiple offices, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. The firm fosters a collaborative and supportive work environment, providing opportunities for professional growth and development.