Administrative Group Assistant (Based in Napa, CA)

KoBold Metals is seeking a proactive and detail-oriented Administrative Group Assistant to support our managers and leadership team. This role is ideal for someone who thrives in a remote environment, enjoys keeping things organized, and takes pride in facilitating smooth operations. The position is based in Napa, CA, with occasional in-person tasks required in the area.

The Administrative Group Assistant will handle a variety of responsibilities, including coordinating scheduling for team meetings, offsites, and cross-functional working sessions. Additional duties involve document formatting, preparation, and distribution, as well as managing expense reporting upon request. The role also entails preparing meeting agendas, gathering materials, taking and distributing notes, and tracking follow-ups to ensure projects progress efficiently.

Candidates should possess at least 3 years of experience in administrative, group assistant, or operational support roles within fast-paced environments. Strong organizational skills, the ability to manage multiple priorities, and proficiency with real-time communication tools (preferably Slack) are essential. The role requires a self-starter who can work independently, anticipate needs, and take initiative. Professionalism, discretion, and reliability are crucial, as is a willingness to become a notary within three months of starting (or already certified). The ability to occasionally assist with in-person tasks near Napa, CA, is also required.

The position offers an hourly pay range of $35 to $45. While it may start as a part-time role, there is potential for it to transition into a full-time position. KoBold Metals provides a dynamic work environment where employees are encouraged to take ownership of projects and contribute to the company's mission of accelerating the discovery of critical minerals for clean energy.